Head Start/Early Head Start Webinars and Trainings from Feldesman Tucker Leifer Fidell LLP and the Legal Advisory Service

Feldesman Tucker Leifer Fidell LLP is the leader in Head Start and Early Head Start training from a legal perspective. FTLF has trained thousands of Head Start employees, and is a primary training partner for NHSA, leading trainings across the country for Head Start/EHS groups of all sizes. For years, the Head Start Legal Advisory Service (“LAS”) has provided high-quality, cost-effective trainings for Head Start/EHS agencies. The LAS is a collaboration between Feldesman Tucker Leifer Fidell LLP and the National Head Start Association.

Together, attorneys Ted Waters and Zoë Beckerman have advised and counseled numerous programs on the day-to-day regulatory and operational issues that arise in managing their federal grants and running their Head Start/EHS programs. Leaders in the Head Start community, Ted and Zoë can help you do your job more effectively and accurately – they cover what’s happening now and what you need to know in our ever-changing Head Start/EHS world. 

In all of our online and in-person trainings, we identify and explain the law and where the rules come from, what they mean on a practical level, and how you can ensure that your program gets into and stays in compliance. Join us for an upcoming live training, live webinar training, or purchase webinar recordings (on-demand programs) by registering below. Remember, live webinars give you the opportunity to ask questions, while our on-demand programs offer the convenience of viewing on your schedule for up to 30 days.
Upcoming Webinars
Collapse Key Indicator-Compliant (HSKI-C) Monitoring Protocol: Understanding the Head Start/EHS Aligned Monitoring System

New for the FY 2015 Protocol (Subject to Change, depending on the Aligned Monitoring System’s Changes)

OHS in the process of transitioning to the new 5-year grant cycle and the monitoring system is changing as well. Now, under the Aligned Monitoring System, smaller-scale “review events” are carried out over the first three years of a grant. Each of these review events is significant in determining whether a grantee is providing high-quality services and remaining compliant with program requirements. In the midst of all these new changes to monitoring, it’s especially important for you to understand how these review events will affect your program. This webinar covers the legal perspective on monitoring – which is very important because findings have legal significance to your program’s operations. This webinar has a special focus on the Head Start Key Indicator – Compliant (HSKI-C) Monitoring Protocol.

At the end of this webinar, you’ll be able to:

  • Understand the 27 Compliance Measures that comprise the HSKI-C Protocol;
  • Read the actual Targeted Questions that reviewers will be ask as part of the standardized method of evidence collection; and
  • List pitfalls that reviewers look for to determine whether or not you’ve passed the HSKI-C.
Who Should Attend: Executive Directors, Head Start Directors, staff assisting Boards and Policy Councils, Board members and Policy Council members, but all are welcome.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: December 03, 2014
On-Demand Release Date: December 04, 2014
FULL DETAILSFULL DETAILS Key Indicator-Compliant (HSKI-C) Monitoring Protocol: Understanding the Head Start/EHS Aligned Monitoring System
Collapse 2-Part Webinar – Fiscal Integrity and ERSEA Review Event: What Does it Mean to You?
December 8, 2014, 3pm-4:30pm ET
 
December 15, 2014, 3pm-4:30pm ET
 
New For the FY 2015 Protocol (Subject to Changes)
 
The Office of Head Start (“OHS”) is in the process of transitioning all grantees to the new 5-year grant cycle and the new Aligned Monitoring System. Now, under the Aligned Monitoring System, smaller scale “review events” are carried out over the first three years of a grant instead of having one big review all at once, as in years past. Each of these review events is significant in determining whether a grantee is providing high-quality services and remaining compliant with program requirements. OHS developed protocols to guide each of these review events. This two-part webinar specifically walks you through the Fiscal Integrity and ERSEA review event from a legal perspective.
 
At the end of this two-part webinar, you'll be able to:
  • Understand the details of the Fiscal Integrity and ERSEA Key Indicators and corresponding Compliance Measures;
  • Point to clues in the Targeted Questions to help you know what reviewers are looking for; and
  • Feel better prepared for the Fiscal Integrity and ERSEA review event. 
 
Please note: this webinar will cover only fiscal questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.
 
Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, but all are welcome.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: December 08, 2014
On-Demand Release Date: November 20, 2014
FULL DETAILSFULL DETAILS 2-Part Webinar – Fiscal Integrity and ERSEA Review Event: What Does it Mean to You?
Collapse Environmental Health and Safety Review Event: What Does it Mean to You?
New For the FY 2015 Protocol (Subject to Change)
 
The Office of Head Start (“OHS”) is in the process of transitioning all grantees to the new 5-year grant cycle and the new Aligned Monitoring System. Now, under the Aligned Monitoring System, smaller scale “review events” are carried out over the first three years of a grant instead of having one big review all at once, as in years past. Each of these review events is significant in determining whether a grantee is providing high-quality services and remaining compliant with program requirements. OHS developed protocols to guide each of these review events. This two-part webinar specifically walks you through the Fiscal Integrity and ERSEA review event from a legal perspective.
 
At the end of this webinar, you'll be able to:
  • Understand the details of the Fiscal Integrity and ERSEA Key Indicators and corresponding Compliance Measures;
  • Point to clues in the Targeted Questions to help you know what reviewers are looking for; and
  • Feel better prepared for the Fiscal Integrity and ERSEA review event.
Please note: this webinar covers ERSEA and eligibility-related questions. Please see our other Monitoring webinar for other key parts of the Monitoring Protocol.
 
Who Should Attend: Executive Directors, Head Start Directors, Eligibility and Enrollment Staff, but all are welcome.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: December 17, 2014
On-Demand Release Date: December 11, 2014
FULL DETAILSFULL DETAILS Environmental Health and Safety Review Event: What Does it Mean to You?
Collapse Navigating Social Media Risks - It
Individuals' use of social media has become ubiquitous in our society. Yet sometimes use of social media to communicate can create liability for employers. The law on these issues takes into account individuals' privacy rights as well as employers' overarching need to protect themselves, their employees, and the reputation of the organization. Join us on this webinar to learn about this growing area of the law and what it means for your Head Start program.

By the end of this webinar, participants will be able to:
  • Identify problematic social media situations that could pose challenges for their organization;
  • Explain what should be in a social media policy; and
  • Demonstrate knowledge of language in existing social media policies that have been found to be overly broad.

Who Should Attend: Executive Directors, HR directors and staff, compliance officers, but all are welcome to attend.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: January 14, 2015
On-Demand Release Date: January 15, 2015
FULL DETAILSFULL DETAILS Navigating Social Media Risks - It
Collapse Moving Forward After Head Start Monitoring Findings
Rarely do programs undergo monitoring reviews and come away with no findings. In fact, the number of deficiency findings has been on the rise in recent years. Unfortunately, in this era of additional scrutiny and consequences, every finding counts. We've helped many programs over the years respond to monitoring findings. So, what do you do when you receive a monitoring report with deficiencies or non-compliances? How do you break the report down and properly respond?

At the end of this webinar, you will be able to:
  • More clearly review your report and know the clues to look for;
  • Use our tips on how to develop and strengthen your Quality Improvement Plans; and
  • Determine how best to document and "prove up" your compliance to "clear" your findings.

Who Should Attend: Executive Directors, Head Start Directors, Senior management and staff, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: January 22, 2015
On-Demand Release Date: January 23, 2015
FULL DETAILSFULL DETAILS Moving Forward After Head Start Monitoring Findings
Collapse Handling Procurements/Contracts in Head Start
Procurements with Federal grant funds come with specific requirements to ensure that contracting costs are not disallowed. Some of the key elements are conducting competitive procurements, performing cost and price analyses, and avoiding conflicts of interest.

At the end of this webinar, you'll be able to:
  • Review the processes involved in procuring goods and services with federal funds;
  • Delineate items for inclusion in your procurement policies and procedures; and
  • Articulate the specifics needed for inclusion in Codes of Conduct.

Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, other senior staff, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 04, 2015
On-Demand Release Date: February 05, 2015
FULL DETAILSFULL DETAILS Handling Procurements/Contracts in Head Start
Collapse New Director Series - Compliance Essentials for Head Start
Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. This webinar is designed to give new Directors, or those who need a refresher, the essential information needed to develop a culture of compliance. We'll also discuss systems for keeping it all in place – which is especially important given the changes to procurements, delegate agency agreements, and time and effort reporting (to name but a few) stemming from the Supercircular guidance.
 
At the end of this webinar, you'll be able to:
  • Identify necessary credentialing;
  • Understand critical timelines; and
  • Know more about professional development plans. 
 
Who Should Attend: Directors and other Senior Management new to Head Start within the last five years, but all are welcome.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 11, 2015
On-Demand Release Date: January 29, 2015
FULL DETAILSFULL DETAILS New Director Series - Compliance Essentials for Head Start
Collapse Best Practices for Head Start Time and Effort Reporting
Charging the costs of employee time to specific federal grants can be onerous. But doing it right -- that is, following proper requirements and ensuring proper oversight -- is critical. Unfortunately, this continues to be an area in which we see a lot of findings, both from ACF Head Start monitoring, as well as OIG audits. Use this training to double-check your practices to help you avoid significant cost disallowances.
 
At the end of this webinar, you will be able to:
  • Identify requirements for Time and Effort Reporting, including necessary elements for time sheets;
  • Analyze why fundraising matters and pitfalls to avoid; and
  • Learn about potential cutting-edge changes from the Supercircular.
 
We'll also include a sample timesheet that we recommend using.
 
Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 18, 2015
On-Demand Release Date: February 19, 2015
FULL DETAILSFULL DETAILS Best Practices for Head Start Time and Effort Reporting
Collapse Getting Cost Allocation Right in Head Start Programs
Many Head Start and Early Head Start programs have numerous funding streams, such as federal Head Start funds and state funding, to name but a few. With the myriad funding sources that programs juggle, following the federal rules for cost allocation carefully and appropriately has never been more important. If your program fails to follow these rules correctly, monitoring findings, cost disallowances, and additional penalties can result. 
 
At the end of this webinar, you will be able to:
  • Understand why cost allocation matter;
  • Improve how your organization allocates costs;
  • Learn more about indirect cost rate changes under the Supercircular; and
  • Gain real world examples of the how and why.
 
Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 25, 2015
On-Demand Release Date: February 26, 2015
FULL DETAILSFULL DETAILS Getting Cost Allocation Right in Head Start Programs
Collapse Managing Human Resources in Head Start
HR in Head Start can be very confusing. The regulations require that certain actions need to take place pre-employment; others during the hiring process, and still others while someone is employed by your program. And then what happens if someone's employment needs to be terminated? Getting these elements right matters - not just for proper program operations, but for morale too. In this webinar, we will discuss the Human Resources Lifecycle of the Head Start employment relationship.

At the end of the webinar, you'll be able to:
  • Delineate pre-employment requirements, such as recruitment and selection procedures and health exams;
  • Follow the hiring process, including steps and tips;
  • Recognize best practices during employment, such as performance reviews and training/development; and
  • Determine how to fire in Head Start, including learning the steps on "how to."

Who Should Attend: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: March 11, 2015
On-Demand Release Date: March 12, 2015
FULL DETAILSFULL DETAILS Managing Human Resources in Head Start
Collapse Qualifications for Head Start Staff
Personnel matters can be challenging for management. In addition, in Head Start, special rules apply to the employment relationship (that is, between a Head Start agency and an employee). In this webinar, we will discuss some of the unique aspects of Head Start agency employment.

At the end of this webinar, you'll be able to:
  • Distinguish what needs to be in your Head Start personnel policies, (and use our tips);
  • Assess the ins and outs of your employment Standards of Conduct (by utilizing our checklists); and
  • Identify issues surrounding staff qualifications and timelines.

Who Should Attend: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: March 25, 2015
On-Demand Release Date: March 26, 2015
FULL DETAILSFULL DETAILS Qualifications for Head Start Staff
Collapse Standards of Conduct & Conflicts of Interest in Head Start
Head Start agencies are required to have Standards of Conduct to define acceptable practices and behaviors for those that work, volunteer, or are affiliated with the agency. Your Policy Council and Board are responsible for approving these Standards. Attending this webinar will also help you understand what Conflicts of Interest are and when they arise, as well as the particular prohibitions, policies, and other items that must be included in your policies and procedures on Standards of Conduct.

At the end of this webinar, you'll be able to:
  • Understand the key elements of drafting Standards of Conduct;
  • Identify when Conflicts of Interest will arise; and
  • Distinguish individual and organizational Conflicts of Interest.

Who Should Attend: Executive Directors, Head Start Directors, Policy Councils, Boards, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: April 15, 2015
On-Demand Release Date: April 16, 2015
FULL DETAILSFULL DETAILS Standards of Conduct & Conflicts of Interest in Head Start
Collapse New Director Series - Head Start Monitoring Overview
Head Start and Early Head Start programs must undergo federal programmatic monitoring at the end of the first grant year and least once every three years. Additional federal monitoring happens on an as-needed basis. Attend this final webinar in our New Director webinar series to understand how to best prepare your program for a monitoring review. This webinar will also touch on common trouble spots that programs should watch out for.

Please note: This webinar will not walk through the Monitoring Protocol. Please see the other webinars in our "Understanding the Head Start/EHS Monitoring Protocol" series for in-depth webinars on the various sections of the Monitoring Protocol.   

At the end of this webinar, you will be able to:
  • Communicate the nuts and bolts of the monitoring process (and where the big pictures changed have occurred);
  • Improve how your monitoring review goes, based on our advice and ideas; and
  • Determine which tips on how to handle an "unannounced" review you want to use.

Who Should Attend: Directors and other Senior Management new to Head Start within the last five years, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: April 22, 2015
On-Demand Release Date: April 23, 2015
FULL DETAILSFULL DETAILS New Director Series - Head Start Monitoring Overview
Collapse Managing Risk - An Introduction to Compliance in Head Start
Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. Compliance isn't stagnant -- in fact, learning how to develop a culture of compliance and systems for staying in compliance is especially important given all of the changes to procurements, delegate agency agreements, and time and effort reporting (to name but a few) stemming from the Supercircular guidance. So just how do you establish a culture of compliance in your Head Start program?

At the end of this webinar, you'll be able to:
  • Explain why compliance matters;
  • Identify the 7 elements of a compliance program; and
  • Use our tips about what works and what doesn't.

Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: May 06, 2015
On-Demand Release Date: May 07, 2015
FULL DETAILSFULL DETAILS Managing Risk - An Introduction to Compliance in Head Start
Collapse Conducting Head Start Internal Investigations
With all of the additional scrutiny that Head Start programs continue to receive from the Government Accountability Office, the HHS Office of Inspector General, the Office of Head Start, Congress, the media, and others, there has never been a better time to understand when and how to conduct internal investigations.  

At the end of this webinar, you'll be able to:
  • Articulate the who, what, why, when and how of internal investigations;
  • Appraise factors to consider when you need to begin an internal investigation; and
  • Identify the significance and challenges of making disclosures, including legal ramifications.

Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: May 20, 2015
On-Demand Release Date: May 21, 2015
FULL DETAILSFULL DETAILS Conducting Head Start Internal Investigations
Collapse Understanding Head Start and EHS Eligibility
ACF's Program Instruction HS-10-02, Income Eligibility for Enrollment, addresses how Head Start employees must determine and verify income eligibility. The PI states that programs "should provide annual training to employees responsible for determining and verifying income eligibility and to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information."
 
This topic is of special importance - in fact, programs continue to receive additional scrutiny about their eligibility practices from Congress, the Government Accountability Office, the HHS Office of Inspector General, and the Office of Head Start. Just a few years ago, the GAO did undercover testing and wrote a report on its findings, and the HHS OIG published a report on ACF's oversight of Head Start eligibility practices. In fact, annual training is now required. Now is the time to make sure your staff is determining eligibility correctly.
 
This session will help your program comply with the often-confusing eligibility rules, and ensure that all of your employees who determine eligibility get needed training.  We'll cover not only the basics of the Head Start eligibility process, but also discuss the consequences of knowing violations of the eligibility rules.
 
At the end of this webinar, you will be able to:
  • Describe what the Head Start eligibility rules are (and, which are mandatory or optional);
  • Observe where the pitfalls lie for your program in determining eligibility (including reviewing eligibility documents and signing income verification forms); and
  • Verify if your program is in compliance with the requirements of the Improving Head Start for School Readiness Act; IMs, PIs, and the Head Start Policy Clarifications.
  • Tips for best practices will be included and your questions will be addressed.
 
Who Should Attend: Eligibility Workers, Eligibility Managers, ERSEA staff, Executive Directors, Head Start program Directors, and other senior staff, but all are welcome.
 
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: June 03, 2015
On-Demand Release Date: June 04, 2015
FULL DETAILSFULL DETAILS Understanding Head Start and EHS Eligibility
Select a category to see the available programs
Collapse 2-Part Webinar: How to Write Recompetition Grant Applications (February 2014)

Need to respond to a Head Start/Early Head Start Recompetition Notice? Use this 2-Part Webinar to help your program get ready to write a strong grant application. The Funding Opportunity Announcements ("FOAs") for recompetition are different than prior FOAs from years past.

Zoë Beckerman, Esq., of Feldesman Tucker Leifer Fidell LLP, a leader in Head Start and Federal Grants law, will walk you through a sample recompetition FOA and provide insight and best practices. She’ll keep an eye towards the legal requirements you need to meet as you draft your HS/EHS application.

Part A will address: Initial Tips, Eligible Entities, Intergovernmental Review, Demonstration of Need, Achieving Early Learning Outcomes, and Past Performance.

Part B will address: Staffing/Early Learning Workforce, Organizational Capacity and Governance, Budget and Budget Justification, Phase 2 (including Fiscal Items and Internal Control Compliance), and provide Final Tips.

At the end of this two-part webinar, you will be able to:

  • Understand all of the components of the recompetition Funding Opportunity Announcement;
  • Learn how to navigate the application process and avoid disqualifying factors; and
  • Use our tips to develop and submit stellar grant applications.

Who Should Attend: Executive Directors, Head Start Directors, senior management and fiscal staff, but all are welcome.

Formats Available: On-Demand Streaming
Original Program Date: February 26, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS 2-Part Webinar: How to Write Recompetition Grant Applications (February 2014)
Collapse The Recompetition Rule (January 2012)
Join Zoë Beckerman, one of the nation’s leading Head Start attorneys, to hear analysis of the recent Recompetition rule and what it means for your program.  With this rule, all Head Start and Early Head Start programs will be moved onto a 5-year grant cycle.  Based on current data, ACF has stated that roughly one-third of programs will need to compete for their next grant.  On this webinar, we’ll discuss:

  • changes made from the draft NPRM to the final rule;
  • the seven triggering events for Recompetition; and
  • timelines for each.

Who Should Attend: Executive Directors, Head Start/EHS Directors, Compliance Officers, Other Senior Management, and Board Members, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Webinar + Archive, Additional Line
Original Program Date: January 09, 2012
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS The Recompetition Rule (January 2012)
Collapse Conducting Internal Investigations (May 2014)

Understanding when and how to conduct internal investigations is something all programs should be prepared for. Learn how to implement an internal investigation in your program, and understand the implications - and possible legal ramifications - of making disclosures (including changes due to the Supercircular requirements) on this upcoming webinar.

At the end of this webinar, you'll be able to:

  • Articulate the who, what, why, when and how of internal investigations;
  • Appraise factors to consider when you need to begin an internal investigation; and
  • Identify the significance and challenges of making disclosures, including legal ramifications (and how this has changed due to the Supercircular requirements).

Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: May 22, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Conducting Internal Investigations (May 2014)
Collapse Establishing a Culture of Compliance (May 2014)

Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. Compliance isn't stagnant -- in fact, learning how to develop a culture of compliance and systems for staying in compliance is especially important given all of the changes to procurements, delegate agency agreements, and time and effort reporting (to name but a few) stemming from the Supercircular guidance. So just how do you establish a culture of compliance in your Head Start program?

At the end of this webinar, you'll be able to:

  • Explain why compliance matters;
  • Identify the 7 elements of a compliance program; and
  • Use our tips about what works and what doesn't.

Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: May 07, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Establishing a Culture of Compliance (May 2014)
Collapse Preparing for, Responding to, and Challenging Government Audits (September 2010)
Have you ever worried about getting audited by the government?  Perhaps from the Office of Inspector General ("OIG"), the Government Accountability Office ("GAO"), or others?  Head Start and Early Head Start programs across the country have been audited by the OIG every year (separate and apart from your OHS monitoring reviews) and over the past year, some have been visited by the GAO as well.  This on-demand webinar covers what to expect from these kinds of audits and what is expected of your program, including:
  • The purpose of government audit and their elements;
  • The limits of OIG authority; and
  • The process for challenging audit findings, including administrative appeals and formal legal action.
Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 16, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Preparing for, Responding to, and Challenging Government Audits (September 2010)
Collapse 2-Part Webinar: Who
You told us.  We listened.  We’ve turned our governance webinar into a 2-part training (total of 3 hours) to cover the critical aspects of Head Start/EHS governance. Our newly expanded 2-part webinar now includes:
  • Insights into the new governance Terms and Conditions that attach to your grant;
  • Our legal analysis of the new Governance Screener tool;
  • Discussion of the Composition Requirements, Conflicts of Interest, and Responsibilities for both the Board and Policy Council (and where they differ!); and
  • Additional tools to help make Shared Governance easier.

So why is this important?  Head Start governance has always been nuanced. Through the course of designation renewal and 5-year grant periods, ACF is taking governance even more seriously than it did before.  And if you think about, that makes sense because good governance is often a signal that generally, things are headed in a good direction with your program. So join us to make sure that your Board, Policy Council, and senior staff receive critical governance information.

At the end of this webinar, you will be able to:

  • Identify if you are in compliance with the new governance Term and Condition for your grant;
  • Recognize the unique roles and responsibilities of the governing Board and Policy Council;
  • Develop a plan to deal with Composition requirements and Conflicts of Interests;
  • Consider how best to utilize the new screener; and
  • Use new communication tools between the Board and Policy Council.
Who Should Attend: Head Start Management, and staff assisting Boards and Policy Council.

Formats Available: Streaming
Original Program Date: October 15, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS 2-Part Webinar: Who
Collapse Indirect Cost Rates and Cost Allocation Strategies for Head Start (September 2014)
Many Head Start and Early Head Start programs have numerous funding streams, such as federal Head Start funds and state funding, to name but a few. With the myriad funding sources that programs juggle, following the federal rules for cost allocation carefully and appropriately has never been more important. If your program fails to follow these rules correctly, monitoring findings, cost disallowances, and additional penalties can result. 
 

At the end of this webinar, you will be able to:

  • Understand why cost allocation matters;
  • Improve how your organization allocates costs;
  • Learn more about indirect cost rate changes under the Supercircular; and
  • Gain real world examples of the how and why.

Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.

 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 19, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Indirect Cost Rates and Cost Allocation Strategies for Head Start (September 2014)
Collapse Best Practices for Head Start Time and Effort Reporting (August 2014)
Charging the costs of employee time to specific federal grants can be onerous. But doing it right -- that is, following proper requirements and ensuring proper oversight -- is critical. Unfortunately, this continues to be an area in which we see a lot of findings, both from ACF Head Start monitoring, as well as OIG audits. Use this training to double-check your practices to help you avoid significant cost disallowances.
 
At the end of this webinar, you will be able to:
  • Identify requirements for Time and Effort Reporting, including necessary elements for time sheets;
  • Learn about potential cutting-edge changes from the Supercircular.
 
We'll also include a sample timesheet that we recommend using.
 
Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.
 
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: August 27, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Best Practices for Head Start Time and Effort Reporting (August 2014)
Collapse Blended Funding and Cost Allocation (September 2010)

Many Head Start and Early Head Start programs have numerous funding streams, such as federal Head Start funds, Recovery Act dollars, and state funding, to name but a few.  With the myriad funding sources that programs juggle, following the federal rules for cost allocation carefully and appropriately has never been more important.  If your program fails to follow these rules correctly, monitoring findings, cost disallowances, and additional penalties can result.  Don't let any of these happen to your program! This on-demand webinar covers:

  • What are common challenges with blended funding;
  • What are the cost allocation basics; and
  • Why should it matter to you.


Some of the questions addressed during this webinar:

  1. Do we have to use Personal Activity Reports to allocate salaries or just to support the allocations of salaries?
  2. What if we just show on time sheets the number of hours that each person spends on each program - is this okay or must we document the specific activity?
  3. Must we do a cost allocation if we have an indirect cost rate?

Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 29, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Blended Funding and Cost Allocation (September 2010)
Collapse Cost Allocation and Vendor-Subrecipient Distinctions (October 2013)

Many Head Start and Early Head Start programs have numerous funding streams, such as federal Head Start funds and state funding, to name but a few. With the myriad funding sources that programs juggle, following the federal rules for cost allocation carefully and appropriately has never been more important. If your program fails to follow these rules correctly, monitoring findings, cost disallowances, and additional penalties can result. 

In addition, many programs struggle with making appropriate determinations for vendors or subrecipients, mixing "delegates" up between the two.

At the end of this webinar, you will be able to:

  • Improve how your organization allocates costs;
  • Determine the factors to consider when deciding whether a good or service provided to your organization should be through a vendor procurement, or a subrecipient relationship; and
  • Why these nuances and distinctions matter.

Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: October 02, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Cost Allocation and Vendor-Subrecipient Distinctions (October 2013)
Collapse Fiscal Hot Spots in Head Start/EHS (February 2013)
In Head Start and Early Head Start, there are numerous fiscal issues that arise, such administrative cost caps, giving bonuses, fundraising, and dealing with insurance and bonding.  These issues can make or break your program’s record on administering federal funds.  And now that a single deficiency finding can trigger recompetition for your program, it is ever-so important to get these issues right.  At the end of this webinar, you’ll be able to:

  • Address issues surrounding the 15% administrative cost cap;
  • Set straight how your agency deals with insurance and bonding requirements;
  • Verify how best to handle bonuses and incentive compensation; and
  • Handle fundraising to be within the bounds of federal grants law.

Who Should Attend: CFOs, Fiscal Staff, Human Resources Staff, Executive Directors, Head Start Directors, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 06, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Fiscal Hot Spots in Head Start/EHS (February 2013)
Collapse Handling Matching (Non-Federal) Share (September 2014)
Head Start programs are required to provide a 20% match of non-federal funds for the operation of their programs. This match (or "non-federal share") applies to Head Start and Early Head Start funds. Year in and year out, non-federal share is an ongoing trouble area for programs.
 
At the end of this webinar, you will be able to:
  • Distinguish what items and services your program can count as match;
  • Recognize how to document matching share;
  • Reinforce why showing "overmatch" makes sense; and
  • Consider common and not-so-common pitfalls to avoid.
 
Who Should Attend: Executive Directors, Head Start Directors, Fiscal Staff, and Management Team, but anyone is welcome.

 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 03, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Handling Matching (Non-Federal) Share (September 2014)
Collapse New Director Series - Grant Fundamentals in Head Start (September 2014)
As a new Director, you've got a lot of things on your mind. Make sure that you don't forget about key issues that impact your program with this special New Director webinar series. Attend the first webinar in the series to make sure you're on top of the core elements of grants administration. 

At the end of this webinar, you will be able to:
  • Understand the fundamental requirements of a federal grant award;
  • Articulate six core concepts of grants administration; and
  • Incorporate these concepts into appropriate compliance strategies for your program.

Who Should Attend: Directors and other Senior Management new to Head Start within the last five years, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 10, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS New Director Series - Grant Fundamentals in Head Start (September 2014)
Collapse Recovery Act Reporting Requirements Redux (March 2010)
When Congress passed the American Reinvestment and Recovery Act of 2009 ("ARRA") to stimulate the economy, it imposed copious new reporting requirements on recipients of ARRA funds.  As a result, all Head Start programs that received ARRA COLA funds, Program Improvement funds, and/or Head Start or Early Head Start Expansion funds under ARRA had new data to report quarterly.  Then, at the close of 2009, jobs reporting methodology from the use of Recovery Act funds came under intense public scrutiny.  In response, ACF issued critical new supplemental guidance.  Additionally, the Office of Management and Budget ("OMB") issued revised guidance on Recovery Act reporting at the end of 2009.   This on-demand webinar helps to untangle the ARRA reporting guidance, including:
  • What reporting requirements are for both grantees and delegates;
  • Deadlines for reporting;
  • Consequences of reporting mistakes;
  • Tips to ensure compliance;
  • Details of Recovery Act reporting guidance, including important ACF guidance that may change your job counts; and
  • The correct reporting codes needed for your Head Start ARRA reporting.

Some of the questions addressed during this webinar:
  1. What part of the report should include our in-kind match?
  2. In our program, under ARRA all the Early Head Start and Head Start employees are receiving a temporary COLA and quality improvement funds quarterly. Are all of us defined as a "funded job"?
  3. What does a program do in terms of reporting on an employee that started in the middle of the quarter?
Who Should Attend: Executive Directors, Management Team, Finance and Accounting Staff

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
Original Program Date: March 09, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Recovery Act Reporting Requirements Redux (March 2010)
Collapse Strengthening Delegate Agency Relationships in Head Start (May 2012)
In Head Start and Early Head Start, many children and families are served by delegate agencies (known as "sub-recipients" in the federal grants arena).  When one primary organization (the "grantee") holds a Head Start grant and provides some of the grant funds to another organization to fully serve part of a service area (the "delegate"), challenges can result.  During this webinar, we'll discuss:

  • Building positive relationships between grantees and delegates;
  • The myth of creating "Partnerships" under federal grant rules;
  • Delegate agency agreements and what should be in them; and
  • Common pitfalls to avoid.

Who Should Attend: Executive Directors, Head Start Directors, Leadership Team Staff of both Grantees and Delegates, but all are welcome


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: May 16, 2012
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Strengthening Delegate Agency Relationships in Head Start (May 2012)
Collapse The Procurement Process (March 2014)

Procurements with Federal grant funds come with specific requirements to ensure that contracting costs are not disallowed. Some of the key elements are conducting competitive procurements, performing cost and price analyses, and avoiding conflicts of interest.

At the end of this webinar, you'll be able to:

  • Review the processes involved in procuring goods and services with federal funds;
  • Delineate items for inclusion in your procurement policies and procedures; and
  • Articulate the specifics needed for inclusion in Codes of Conduct.

Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, other senior staff, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: March 05, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS The Procurement Process (March 2014)
Collapse The Recompetition Rule (January 2012)
Join Zoë Beckerman, one of the nation’s leading Head Start attorneys, to hear analysis of the recent Recompetition rule and what it means for your program.  With this rule, all Head Start and Early Head Start programs will be moved onto a 5-year grant cycle.  Based on current data, ACF has stated that roughly one-third of programs will need to compete for their next grant.  On this webinar, we’ll discuss:

  • changes made from the draft NPRM to the final rule;
  • the seven triggering events for Recompetition; and
  • timelines for each.

Who Should Attend: Executive Directors, Head Start/EHS Directors, Compliance Officers, Other Senior Management, and Board Members, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Webinar + Archive, Additional Line
Original Program Date: January 09, 2012
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS The Recompetition Rule (January 2012)
Collapse Time & Effort Reporting and Other Fiscal Hot Topics (September 2013)

Charging the costs of employee time to specific federal grants can be onerous. But doing it right - that is, following proper requirements and ensuring proper oversight - is critical. Unfortunately, this continues to be an area in which we see a lot of findings, both from ACF Head Start monitoring, as well as OIG audits. Use this training to double check your practices to help you avoid significant cost disallowances.

At the end of this webinar, you will be able to:

  • Identify requirements for Time and Effort Reporting, including the 4 necessary elements for time sheets;
  • Analyze why fundraising matters and pitfalls to avoid; and
  • Learn about potential cutting-edge changes from the Super Circular.

We'll also include a sample timesheet that we recommend using.

Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting activities, but all are welcome to attend.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: September 25, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Time & Effort Reporting and Other Fiscal Hot Topics (September 2013)
Collapse Eligibility for AI/AN Head Start Programs (July 2010)
Recently, ACF issued Program Instruction HS-10-02, Income Eligibility for Enrollment, that addresses how Head Start employees should be determining and verifying income eligibility.  The new PI states that programs “should provide annual training to employees responsible for determining and verifying income eligibility and to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information.”

This topic is of special importance currently – in fact, programs are receiving additional scrutiny from Congress, the Government Accountability Office, the HHS Office of Inspector General, and the Office of Head Start.  In the wake of a Congressional hearing and additional scrutiny, now is the time to make sure your staff is determining eligibility correctly.

To help your program comply with the often-confusing eligibility rules, and to ensure all of your employees who determine eligibility get needed training, join attorney Ted Waters for this program.

Ted will not only cover the basics of the Head Start eligibility process, but will discuss the special eligibility rules for American Indian and Alaska Native programs and the consequences of knowing violations of the eligibility rules.

This webinar will cover:
  • Who, What, Where, When, Why and How: Basics of Head Start Eligibility
  • Understanding Special Rules for Special Populations (AI/AN, homeless, priority rules)
  • Documentation and Compliance Strategies 
  • Errors and Omissions: what you should worry about and what you shouldn't
And, we’ll include a special add-on to discuss the new Program Instruction and what it means for your program, including employees’ responsibilities when it comes to reviewing eligibility documents and signing income verification forms. Tips for best practices will be included and your questions will be addressed.

Formats Available: On-Demand Streaming, Live Webinar, Additional Line
Original Program Date: July 22, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Eligibility for AI/AN Head Start Programs (July 2010)
Collapse Understanding Head Start and EHS Eligibility (August 2014)
ACF's Program Instruction HS-10-02, Income Eligibility for Enrollment, addresses how Head Start employees must determine and verify income eligibility.  The PI states that programs "should provide annual training to employees responsible for determining and verifying income eligibility and to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information."
 
This topic is of special importance - in fact, programs continue to receive additional scrutiny about their eligibility practices from Congress, the Government Accountability Office, the HHS Office of Inspector General, and the Office of Head Start. Just a few years ago, the GAO did undercover testing and wrote a report on its findings, and the HHS OIG published a report on ACF's oversight of Head Start eligibility practices. In fact, annual training is now required. Now is the time to make sure your staff is determining eligibility correctly.
 
This session will help your program comply with the often-confusing eligibility rules, and ensure that all of your employees who determine eligibility get needed training. We'll cover not only the basics of the Head Start eligibility process, but also discuss the consequences of knowing violations of the eligibility rules.
 
At the end of this webinar, you will be able to:
  • Describe what the Head Start eligibility rules are (and, which are mandatory or optional);
  • Observe where the pitfalls lie for your program in determining eligibility (including reviewing eligibility documents and signing income verification forms); and
  • Verify if your program is in compliance with the requirements of the Improving Head Start for School Readiness Act; IMs, PIs, and the Head Start Policy Clarifications.
  • Tips for best practices will be included and your questions will be addressed.
 
Who Should Attend: Eligibility Workers, Eligibility Managers, ERSEA staff, Executive Directors, Head Start program Directors, and other senior staff, but all are welcome.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: August 20, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Understanding Head Start and EHS Eligibility (August 2014)
Collapse Eligibility and ERSEA Monitoring (December 2013)

New For the FY 2014 Protocol (Subject to Change, depending on the Protocol's Changes)

Head Start monitoring results have major legal ramifications for your program. It's always been important to get things right, but with the additional scrutiny that eligibility processes have received from government sources recently, it's more important than ever. This webinar has a special focus on the ERSEA section and related questions of the OHS monitoring protocol.

At the end of this webinar, you'll be able to:

  • Read actual questions in the new tool on ERSEA and related subjects as the lawyers do (and see what to watch out for);
  • List pitfalls that reviewers often look for; and
  • Improve your ideas about documenting issues to "prove up" your compliance.

Please note: this webinar covers ERSEA and eligibility-related questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.

Who Should Attend: Executive Directors, Head Start Directors, Eligibility and Enrollment Staff, but all are welcome.

We recommend that your organization share a webinar registration and gather to participate in the webinar together.  Should your organization not be able to come together, you may register for additional lines at the discounted rate of $49 per line.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: December 18, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Eligibility and ERSEA Monitoring (December 2013)
Collapse Fiscal Monitoring (December 2013)

New For the FY 2014 Protocol (Subject to Change, depending on the Protocol's Changes)

Head Start monitoring results have major legal ramifications for your program. It's always been important to get things right, but now with re-competition as the backdrop for providing high quality services, it’s more important than ever. This webinar covers the legal perspective on monitoring (an important perspective because findings have legal significance to your program’s operations). This webinar has a special focus on the Fiscal Management Monitoring section of the OHS Monitoring protocol.

At the end of this webinar, you'll be able to:

  • Read actual questions in the new tool on fiscal management as the lawyers do (and see what to watch out for);
  • List pitfalls that reviewers often look for; and
  • Improve your ideas about documenting issues to "prove up" your compliance.

Please note: this webinar will cover only fiscal questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.

Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: December 16, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Fiscal Monitoring (December 2013)
Collapse Monitoring of Governance and Management Systems (November 2013)

New For the FY 2014 Protocol (Subject to Change, depending on the Protocol’s Changes)

Head Start monitoring results have major legal ramifications for your program. It's always been important to get things right, but now with re-competition as the backdrop for providing high quality services, it’s more important than ever. This webinar covers the legal perspective on monitoring (an important perspective because findings have legal significance to your program’s operations). This webinar has a special focus on the Governance and Management Systems of the OHS Monitoring protocol.

At the end of this webinar, you’ll be able to:

  • Read actual questions in the new tool on governance and management systems as the lawyers do (and see what to watch out for);
  • List pitfalls that reviewers often look for; and
  • Improve your ideas about documenting issues to "prove up" your compliance.

Please note:  this webinar covers only governance and management systems questions.  Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.

Who Should Attend: Executive Directors, Head Start Directors, staff assisting Boards and Policy Councils, Board members and Policy Council members, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: November 20, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Monitoring of Governance and Management Systems (November 2013)
Collapse So You Have Monitoring Findings, Now What Do You Do? (February 2014)

Rarely do programs undergo monitoring reviews and come away with no findings. In fact, the number of deficiency findings has been on the rise in recent years. Unfortunately, in this era of additional scrutiny and consequences, every finding counts. We've helped many programs over the years respond to monitoring findings. So, what do you do when you receive a monitoring report with deficiencies or non-compliances? How do you break the report down and properly respond?

At the end of this webinar, you will be able to:

  • More clearly review your report and know the clues to look for;
  • Use our tips on how to develop and strengthen your Quality Improvement Plans; and
  • Determine how best to document and "prove up" your compliance to "clear" your findings.

Who Should Attend: Executive Directors, Head Start Directors, Senior management and staff, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: February 12, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS So You Have Monitoring Findings, Now What Do You Do? (February 2014)
Collapse Understanding Head Start Monitoring (October 2014)
Are you new to Head Start or Early Head Start? Or, are you newly on a 5-year grant cycle? If so, it's important to understand that Head Start programs must undergo federal programmatic monitoring at least once every three years and the monitoring system is changing this year.
 
At the end of this webinar, you will be able to:
  • Communicate the nuts and bolts of the monitoring process (and where the big picture changes have occurred);
  • Improve how your monitoring review goes, based on our advice and ideas; and
  • Understand the consequences.
 
Please note that this webinar does not walk you through the OHS Monitoring Protocol for each monitoring event. If you are interested in detailed discussions of parts of this year’s Protocol, please see our other Monitoring Series webinars coming later this year.
 
Who Should Attend: Executive Directors, Head Start Directors, other Head Start Management, any program personnel who are new to the monitoring process, but all are welcome.
 
Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: October 29, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Understanding Head Start Monitoring (October 2014)
Collapse Human Resources Lifecycle in Head Start (March 2014)

HR in Head Start can be very confusing. The regulations require that certain actions need to take place pre-employment; others during the hiring process, and still others while someone is employed by your program. And then what happens if someone's employment needs to be terminated? Getting these elements right matters - not just for proper program operations, but for morale too. In this webinar, we will discuss the Human Resources Lifecycle of the Head Start employment relationship.

At the end of the webinar, you'll be able to:

  • Delineate pre-employment requirements, such as recruitment and selection procedures and health exams;
  • Follow the hiring process, including steps and tips;
  • Recognize best practices during employment, such as performance reviews and training/development; and
  • Determine how to fire in Head Start, including learning the steps on "how to."

Who Should Attend: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: March 12, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Human Resources Lifecycle in Head Start (March 2014)
Collapse Staff Qualifications and HR Policies and Procedures (March 2014)

Personnel matters can be challenging for management. In addition, in Head Start, special rules apply to the employment relationship (that is, between a Head Start agency and an employee). In this webinar, we will discuss some of the unique aspects of Head Start agency employment.

At the end of this webinar, you'll be able to:

  • Distinguish what needs to be in your Head Start personnel policies, (and use our tips);
  • Assess the ins and outs of your employment Standards of Conduct (by utilizing our checklists); and
  • Identify issues surrounding staff qualifications and timelines.

Who Should Attend: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: April 09, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Staff Qualifications and HR Policies and Procedures (March 2014)
Collapse Unpacking Federal Employment Laws (April 2013)
Does your Head Start or Early Head Start program need to gain knowledge on federal employment laws? Are there federal, non-Head Start employment laws that you aren't sure about? In addition to Head Start-specific Human Resources laws and rules, agencies running Head Start programs need to ensure compliance with the Americans with Disabilities Act,  other laws involving discrimination, and the Family Medical Leave Act.

At the end of this webinar, you will be able to:
  • Identify from an HR perspective what to do if an ADA issue arises;
  • Distinguish key points of the Americans with Disabilities Act and other employment laws involving discrimination (and know where to look for these rules); and
  • Formulate how to analyze issues under the Family Medical Leave Act.

This webinar has been developed to supplement our two other Human Resources in Head Start webinars.  It will not cover Head Start-specific human resources issues stemming from the Head Start Act or Program Performance Standards.  Please see our other HR in Head Start webinars for that information.

Who Should Attend: Executive Directors, Head Start Directors, Human Resources Directors and HR Personnel, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: April 11, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Unpacking Federal Employment Laws (April 2013)
Collapse Wage & Hour Laws (October 2013)

Employers in the U.S. must abide by complex wage and hour laws that can be very confusing. The federal Fair Labor Standards Act establishes standards to determine who is covered and who isn’t, minimum wage requirements, whether someone is eligible for overtime, and other issues that are central to the employer-employee relationship. Programs need to ensure compliance with FLSA standards to avoid penalties. Join us to learn how these standards specifically apply in the Head Start/EHS context.

At the end of this webinar, you will be able to:

  • Understand who is covered by the Fair Labor Standards Act (FLSA);
  • Learn the FLSA minimum wage and overtime requirements; and
  • Clarify your knowledge of FLSA salary and wage requirements as they relate to Head Start/EHS.

Who Should Attend: Human Resources Staff, Head Start/EHS Directors, other managers, but all are welcome.


Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: October 16, 2013
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Wage & Hour Laws (October 2013)
Collapse Governance Boot Camp - Governance Essentials
This is the first section of our Board and Policy Member Governance Boot Camp.

Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight.  Despite the time crunch, both bodies still need regular training.  Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!

This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings.  Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration.  So you can show one segment at one Board or Policy Council meeting, and another segment at the next.  The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience.  You can also use the same training segments for both your Board and your Policy Council –so you get multiple trainings for one low price.  And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments. 

In this first section of our Board and Policy Member Governance Boot Camp, we’ll tackle key topics that every Board and Policy Council needs to know or brush up on.

In one segment, we’ll discuss:
  • Shared Governance
    • Roles of Board and Policy Council
    • General Responsibilities of Board and Policy Council
In another segment, we’ll cover:
  • Specific Responsibilities of Board and Policy Council
In another segment, we'll cover:
  • Composition Requirements of Both Bodies
In another segment, we'll cover:
  • How to Handle Potential Conflicts of Interest

Target Audiences:
  Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.

*Please Note: LAS Subscriptions are not valid for Governance Boot Camp webinars but can be used to purchase any other live or on-demand webinars located on this site for savings up to $30 per webinar.
 



Formats Available: On-Demand Streaming
Original Program Date: September 09, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Governance Boot Camp - Governance Essentials
Collapse Governance Boot Camp - Process Tools
This is the second section of our Board and Policy Member Governance Boot Camp.

Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight.  Despite the time crunch, both bodies still need regular training.  Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!

This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings.  Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration.  So you can show one segment at one Board or Policy Council meeting, and another segment at the next.  The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience.  You can also use the same training segments for both your Board and your Policy Council – so you get multiple trainings for one low price.  And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments.  

In this second part of our Board and Policy Council Governance Boot Camp, we’ll tackle some important process tools that will improve the functioning of your Board and Policy Council.

In one segment, we’ll cover:
  • Board/Policy Council Self Evaluation
    • Why it matters and how to do it
    • Considerations for whether your Policy Council should do this as well
In another segment, we’ll cover:
  • How best to conduct Board or Policy council meetings;
    • Including tips on process; and
    • When and how to use Executive Sessions
In another segment, we’ll cover:
  • Best Practices for Meeting Minutes
In another segment, we'll cover:
  • Creating an Annual Board or Policy Council Work Plan
Materials: This section contains 3 handouts and a copy of the full presentation slides covering all included topics.


Target Audiences:
  Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.


*Please Note: LAS Subscriptions are not valid for Governance Boot Camp webinars but can be used to purchase any other live or on-demand webinars located on this site for savings up to $30 per webinar.
 




Formats Available: On-Demand Streaming
Original Program Date: September 10, 2010
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Governance Boot Camp - Process Tools
Collapse Head Start and Health Center Collaborations (March 2011)
New LAS topic.
 
Assuring health services for Head Start children is important. Head Start Program Performance Regulations require programs to assist parents in enrolling their children in an ongoing system of health care and ensuring that each child has an ongoing source of continuous, accessible care. But it can be very difficult to do with limited resources.

Join us on this webinar to:
  • Discuss Information Memorandum, Accessing Professional Medical and Dental Services (ACF-IM-HS-09-05) and some of its suggestions;
  • In the context of the new health reform law, learn more about Section 330 funded Federally Qualified Health Centers’ (“FQHCs”) model of care and expected increase in funding over the next few years; and
  • Consider how your agency might be able to work with one in your area or whether your agency could become an FQHC.

Who Should Attend: 
Executive Directors, Head Start Directors, Senior Staff, but all are welcome.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: March 17, 2011
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Head Start and Health Center Collaborations (March 2011)
Collapse Social Media and the Workplace: Legal Issues (January 2014)

Individuals' use of social media has become ubiquitous in our society. Yet sometimes use of social media to communicate can create liability for employers. The law on these issues takes into account individuals’ privacy rights as well as employers’ overarching need to protect themselves, their employees, and the reputation of the organization. Join us on this webinar to learn about this growing area of the law and what it means for your Head Start program.

By the end of this webinar, participants will be able to:

  • Identify problematic social media situations that could pose challenges for their organization;
  • Explain what should be in a social media policy; and
  • Demonstrate knowledge of language in existing social media policies that have been found to be overly broad.

Who Should Attend: Executive Directors, HR directors and staff, compliance officers, but all are welcome to attend.

Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
Original Program Date: January 16, 2014
On-Demand Release Date: Available Now
FULL DETAILSFULL DETAILS Social Media and the Workplace: Legal Issues (January 2014)
Upcoming Live Events
Collapse An In-Depth Look at the Supercircular, Fiscal Issues, and Alternate Funding Sources – Live Head Start Training in Orlando, FL
**SOLD OUT**
 
Please contact Clarissa Karpen, at ckarpen@ftlf.com, or Eric Washington, at ewashington@ftlf.com, to be placed on a waiting list for next year's training.
 
 
 
Thursday, November 6, 2014 - 8:30am - 4:30pm
Friday, November 7, 2014 - 9:00am - 4:30pm
 
Running a federally-funded Head Start or Early Head Start grant has never been more challenging. The myriad requirements, coupled with increased accountability and transparency, make running these programs high stakes. This training provides information from trusted and experienced Head Start and federal grants attorneys, Ted Waters and Zoë Beckerman, who for years have provided advice and counsel on the day-to-day issues that arise in running your program. It will also provide needed opportunities for you to share ideas and best practices with your colleagues from across the country.
 
Description of Training Content:
 
In this live, hands-on training, we’ll discuss the hottest issues in Head Start including fiscal requirements and the new Supercircular, and fundraising and developing alternate lines of funding streams. 
 
Fiscal Requirements and the New Supercircular:
 
With OMB’s release of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Grants (the “Supercircular” or “Omni Circular”), there are significant modifications to the rules that govern how you administer and manage all federal grants. Grantees and sub-grantees should begin to understand the ins and outs of the new “Common Rules” for grants administration, Cost Principles, and Audit requirements so that you can come into compliance rapidly. Some of the big areas of change include time and effort reporting, sole source procurement restrictions, mandatory disclosures, and indirect cost rates. All of these changes will have legal consequences. We’ll discuss the nuances of the Supercircular so that your program can understand and identify where changes will be required that affect you legally and operationally. 
 
Attention will be paid to the allowability of costs and cost allocation. And we’ll also address selected items of cost that we have identified as particularly problematic for programs. These include, but are not limited to: settlements, employee morale costs, and more. Issues leading to common cost disallowances, such as time and effort reporting, will also be covered.
 
We will also concentrate on critical grants administration topics that all programs need to ensure you get right. Some of these cause programs lots of trouble. They include:
  • Procurements
  • Matching (non-federal) share
  • Budget flexibility
  • Special award conditions
  • And more.
 
Funding and Fundraising Issues:
 
In this era of sequestration and continued economic uncertainty, you still need to secure funding for your program. Explore other sources of funding and related contracting issues of importance to Head Start programs. Learn about do’s and don’ts of non-federal (matching) share, blended and braided funding, effective contracting strategies for goods and services, and pursuing fundraising in Head Start. You’ll come away with knowledge about whether not item or service counts as match, tips to improve contracts for goods and services, and why fundraising matters and pitfalls to avoid. 
 
Materials:
 
All participants will receive extensive materials, including a booklet of the slide presentations and our valuable Head Start Library on a 2GB thumb drive. We’ve been compiling key sources for you for years - and we’ve even created some new ones of our own that are checklists and other helpful tools!
 
Presenters:
 
Edward T. Waters, Esq., Managing Partner, Feldesman Tucker Leifer Fidell LLP
 
J. Zoë Beckerman, Esq., Partner, Feldesman Tucker Leifer Fidell LLP; Managing Principal, FT Solutions LLC
 
FTLF is the leader in Head Start training from a legal perspective. FTLF has trained hundreds of Head Start programs through the years, is a primary training partner for NHSA, and leads trainings across the country for Head Start groups of all sizes. Together, Ted Waters and Zoë Beckerman have advised and counseled numerous programs on the day-to-day regulatory and operational issues that arise in managing their federal grants and running their Head Start programs. In addition, Ted has litigated numerous Head Start cases involving appeals of cost disallowances, program terminations, and related issues. 
 
Length of the Training:
 
2 Days - 8:30 am to 4:30 pm on November 6 and 9 am to 4:30 pm on November 7, 2014. 
 
You will be on your own for breakfast, lunch, and dinner. Light snacks and beverages will be provided on breaks during the training.
 
The end time for each day is subject to change.
 
Agenda:
 
Subject to change
Thursday, November 6, 2013
8:30 am to 4:30 pm
8:30 to 9:00 - Check-In (with refreshments and time to network with peers)
9:00 to 10:30 - Introductions and Housekeeping; Introductory Exercise; Overview of Supercircular in the Grants Administration Context
10:30 to 10:45 - Break
10:45 to 12:15 - Selected Items of Cost in the Supercircular
12:15 to 1:30 - Lunch on Your Own
1:30 to 3:00 - Cost Allocation/Juggling Multiple Funding Streams; Indirect Cost Rates
3:00 to 3:15 - Break
3:15 to 4:30 - Supercircular Changes to Time and Effort Systems; Continuation of Selected Items of Cost in the Supercircular, if necessary
4:30 - Q & A/Session ends
 
Friday, November 7, 2013
9:00 am to 4:30 pm
9:00 to 10:30 - Subrecipient vs. Contractor Issues and Supercircular Changes; Changes to Procurements
10:30 to 10:45 - Break
10:45 to 12:15 - Procurements, Con’t.; Conflicts of Interest
12:15 to 1:30 - Lunch on Your Own
1:30 to 3:00 - Matching Share
3:00 to 3:15 - Break
3:15 to 4:30 - Fundraising
4:30 - Q & A/Session ends
 
Target Audience:
 
Specifically targeted at an intermediate level to Head Start directors, CFOs, senior management, other fiscal and HR staff, and Board members, but all are welcome. 
 
Cost for this 2-Day Training:
 
Early Bird Pricing (before September 30, 2014):
 
$625 per person for 1 or 2 people
$575 per person for 3 or more people
 
After October 1st:
 
$675 per person for 1 or 2 people
$625 per person for 3 or more people
 
Available payment methods include purchase order, check, and credit card. Payment for this live training is due 2 weeks before the start of the event (October 23, 2014). If payment is not received in full 2 weeks prior to the start of the event, your order will be cancelled and you will be denied entrance to the training. 
 
Location and Hotel Accommodations:
 
Location:
 
This training will be held at the Holiday Inn located at 1805 Hotel Plaza Boulevard, Lake Buena Vista, Florida, in the Lakes Ballroom.
 
Room Block: 
 
We have arranged a budget-friendly room block in the same hotel for your convenience. Single and double rooms will cost $129 per night. You may book one of these discounted rooms online or by calling 877-834-3613 and using group code “TLF”. The cut-off date for receiving the discounted rate is October 6th, 2014. 
 
Airfares and Airport Shuttle:
 
We’ve chosen this location for its convenience and cost. Airfares into the Orlando International Airport (MCO) are reasonably priced and our discounted room rate will make it easy for you to join us. Plus, you will not need to rent a car! You can make a shuttle service reservation to and from the hotel for just $36 round trip with Mears Transportation. To make your reservation, call 855-463-2776 or visit www.mearstransportation.com. The shuttle trip will take between 45 minutes to an hour. A quicker option, about a 20 minute ride, would be a cab at $50 or $60 one-way.
 
Dining Options & Nearby Attractions:
 
This Holiday Inn is conveniently located within walking distance from the Downtown Disney Area - an area packed with numerous food options and entertainment for your evening free-time. Additionally, the Holiday Inn offers the Palm Breezes Restaurant & Bar for breakfast, lunch, and dinner and a Grab & Go Outlet in the lobby for coffee, sandwiches, and snacks. 
 
How to Register:
 
Registration is now closed.
 
Cancellation Policy for this Event:
 
For this live training, full refunds will be issued for cancellations received in writing or via phone prior to October 16th, 2014 (3 weeks prior to the start of the event). Should you need to cancel, please contact our registration vendor, Peach New Media, via email at support@peachnewmedia.com or via phone at 866-702-3278 (8am-6pm Eastern Time). Should you have scheduling or other last-minute problems after our cancellation cut-off date (within in the last 3 weeks prior to the start of the event), we will not issue any refunds. However, during that time, we will do our best to accommodate you via other means, possibly including and not limited to changing the name on your reservation to that of someone else within your organization or transferring the registration to another live event already on our schedule.
 
Disclaimer:
 
FTLF is not responsible for any hotel, airfare, or other accommodations that participants make. 
 
Formats Available: Attend In-Person
Original Program Date: November 06, 2014
On-Demand Release Date: November 08, 2014
FULL DETAILSFULL DETAILS An In-Depth Look at the Supercircular, Fiscal Issues, and Alternate Funding Sources – Live Head Start Training in Orlando, FL
Collapse Region IV: Aligned Monitoring System and Key Hotspots for Head Start/EHS
** This training is for Region IV members only **
 
Head Start monitoring results have major legal ramifications for your program’s operations. With the new Aligned Monitoring System for 5-year grants, Head Start and EHS programs have lots of new things to think about. From whether or not you will receive Comprehensive Monitoring to whether you will receive a stream lined differential Head Start Key Indicator – Compliant ("HSKI-C") review, you’ll learn more about all of the new kinds of "review events".
 
Target Audience
FTLF recommends any program undergoing HS/EHS monitoring, and especially Executive Directors, Head Start Directors, staff assisting Boards and Policy Councils, Board members and Policy Council members attend this preconference, but all are welcome.
 
Three Training Objectives
Each monitoring protocol the OHS releases gives insight into the ACF’s expectations for programs. This training session will walk attendees through aligned monitoring system changes for the new 5-year grant terms to:
  • Get the legal perspective on OHS expectations;
  • Gain insight into the five year grants period; and
  • Learn more about grants administration and management rules and Head Start regulation requirements.
 
Three Expected Learning Outcomes
At the end of the preconference session, attendees will be able to:
  • Read actual questions in the new tool on monitoring systems as the lawyers do (and see what to watch out for);
  • List pitfalls that reviewers often look for; and
  • Improve their program’s ideas about documenting issues to "prove up" their compliance.
 
Price
$275 per person (for members of Region IV only)
 
Location
Sheraton Atlanta Hotel
165 Courtland Street NE
Atlanta, GA 30303
 
Please contact Clarissa Karpen, at ckarpen@ftlf.com, or Eric Washington, at ewashington@ftlf.com, if you have any questions.
Formats Available: Attend In-Person
Original Program Date: February 02, 2015
FULL DETAILSFULL DETAILS Region IV: Aligned Monitoring System and Key Hotspots for Head Start/EHS

Governance Boot Camp - Governance Essentials
Governance Boot Camp - Governance Essentials

This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Part 1 includes: Shared Governance, Specific Responsibilities of Board and Policy Council, Composition Requirements of Both Bodies, and How to Handle Potential Conflicts of Interest.

Governance Boot Camp - Process Tools
Governance Boot Camp - Process Tools
This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Part 2 includes: Board/Policy Council Self Evaluation, How best to conduct Board or Policy council meetings, Best Practices for Meeting Minutes, and Creating an Annual Board or Policy Council Work Plan.
Cancellation Policy for Head Start LAS Webinars

For webinars, FTLF can issue a full refund for cancellations received at least one week prior to the webinar date. Alternatively, we can accommodate changing the name on a registration to someone else within your organization or transferring the registration to another already-scheduled upcoming live webinar or an on-demand program up to 24 hours prior to the webinar start time.

For live trainings, FTLF can issue a full refund for cancellations received in writing or via phone at least three weeks prior to the start of the event. Should you have scheduling or other last-minute problems after our cancellation cut-off, we will not issue any refunds. However, during that time, we will do our best to accommodate you via other means, possibly including and not limited to changing the name on your reservation to that of someone else within your organization or transferring the registration to another live event already on our schedule.

Should you need to cancel, change, or transfer a registration, please contact our registration vendor, Peach New Media, via email at support@peachnewmedia.com or via phone at 866-702-3278 (8 am-6 pm Eastern Time).