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Head Start Legal Advisory Service Webinars
For years, the Head Start Legal Advisory Service ("LAS") has provided high quality, cost effective training for your Head Start agency. In all of our online trainings, we identify and explain the law and where the rules come from, what they mean on a practical level, and how you can help ensure that your program is in and will stay in compliance. Below you can register for upcoming live webinar trainings and purchase webinar recordings as on-demand programs. Our live webinars provide you with the opportunity to ask questions while our on-demand programs offer the convenience of viewing at anytime for up to 30 days. We hope to "see" you online soon! Read more about LAS here.
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New for the Fall/Winter 2010 LAS season, we have grouped our webinars into topical categories and added the option to purchase money-saving subscriptions. Take a look below and give us a call if you have any questions: 1-866-702-3278.
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 | Hot Topic!
With all of the additional scrutiny that Head Start programs are receiving externally from the Government Accountability Office, the HHS Office of Inspector General, the Office of Head Start, Congress, the media, and others, there has never been a better time to understand when and how to conduct internal investigations. This webinar will specifically focus on:
- The who, what, why, when and how of internal investigations;
- Factors to consider when you need to begin an internal investigation; and
- The significance and challenges of making disclosures, including legal ramifications.
Who Should Attend: Executive Directors, Head Start Directors, Human Resources Directors, other senior management, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 03-02-2011
On-Demand Release Date: March 09, 2010 | FULL DETAILS |
| Hot Topic!
The recent allegations of improper eligibility determinations in the Head Start world should serve as a wake up call to programs across the country. Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. So just how do you establish a culture of compliance in your Head Start program? Join us on this webinar to learn:
- Why compliance matters;
- The 7 elements of a compliance program; and
- Tips about what works and what doesn’t.
Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 02-16-2011
On-Demand Release Date: February 16, 2011 | | FULL DETAILS |
| ACF's Program Instruction HS-10-02, Income Eligibility for Enrollment,
addresses how Head Start employees must determine and verify income
eligibility. The PI states that programs "should provide annual
training to employees responsible for determining and verifying income
eligibility and to ensure that those employees are fully aware of the
consequences established by the grantee for employees who knowingly
sign a verification form that contains false information."
This
topic is of special importance - in fact, programs are receiving
additional scrutiny from Congress, the Government Accountability
Office, the HHS Office of Inspector General, and the Office of Head
Start. In the wake of Congressional and Departmental scrutiny, now is
the time to make sure your staff is determining eligibility correctly.
This
session will help your program comply with the often-confusing
eligibility rules, and ensure that all of your employees who determine
eligibility get needed training.
We'll cover not only the basics
of the Head Start eligibility process, but also discuss the
consequences of knowing violations of the eligibility rules. This
webinar will cover:
- What the Head Start eligibility rules are (and, which are mandatory or optional);
- Where the pitfalls lie for your program in determining eligibility;
- How to ensure your program is in compliance with the requirements of the Improving Head Start for School Readiness Act and the Head Start Policy Clarifications.
- A
special add-on to discuss the new Program Instruction and what it means
for your program, including employees’ responsibilities when it comes
to reviewing eligibility documents and signing income verification
forms.
Tips for best practices will be included and your questions will be addressed.
Who Should Attend:
Eligibility Workers, Eligibility Managers, ERSEA staff, Executive
Directors, Head Start program Directors, and other senior staff, but
all are welcome.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 08-26-2010
On-Demand Release Date: August 30, 2010 | | FULL DETAILS |
| New LAS topic.
Assuring Health services for Head Start children is important. Head Start Program Performance Regulations require programs to assist parents in enrolling their children in an ongoing system of health care and ensuring that each child has an ongoing source of continuous, accessible care But it can be very difficult to do with limited resources.
Join us on this webinar to:
- Discuss Information Memorandum, Accessing Professional Medical and Dental Services (ACF-IM-HS-09-05) and some of its suggestions;
- In the context of the new health reform law, learn more about Section 330 funded Federally Qualified Health Centers’ (“FQHCs”) model of care and expected increase in funding over the next few years; and
- Consider how your agency might be able to work with one in your area or whether your agency could become an FQHC.
Who Should Attend: Executive Directors, Head Start Directors, Senior Staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 03-16-2011
On-Demand Release Date: March 23, 2011 | | FULL DETAILS |
| ACF's Program Instruction HS-10-02, Income Eligibility for Enrollment,
addresses how Head Start employees must determine and verify income
eligibility. The PI states that programs "should provide annual
training to employees responsible for determining and verifying income
eligibility and to ensure that those employees are fully aware of the
consequences established by the grantee for employees who knowingly
sign a verification form that contains false information."
This
topic is of special importance - in fact, programs are receiving
additional scrutiny from Congress, the Government Accountability
Office, the HHS Office of Inspector General, and the Office of Head
Start. In the wake of Congressional and Departmental scrutiny, now is
the time to make sure your staff is determining eligibility correctly.
This
session will help your program comply with the often-confusing
eligibility rules, and ensure that all of your employees who determine
eligibility get needed training.
We'll cover not only the basics
of the Head Start eligibility process, but also discuss the
consequences of knowing violations of the eligibility rules. This
webinar will cover:
- What the Head Start eligibility rules are (and, which are mandatory or optional);
- Where the pitfalls lie for your program in determining eligibility;
- How to ensure your program is in compliance with the requirements of the Improving Head Start for School Readiness Act and the Head Start Policy Clarifications.
- A
special add-on to discuss the new Program Instruction and what it means
for your program, including employees’ responsibilities when it comes
to reviewing eligibility documents and signing income verification
forms.
Tips for best practices will be included and your questions will be addressed.
Who Should Attend:
Eligibility Workers, Eligibility Managers, ERSEA staff, Executive
Directors, Head Start program Directors, and other senior staff, but
all are welcome.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 08-26-2010
On-Demand Release Date: August 30, 2010 | | FULL DETAILS |
| Many Head Start and Early Head Start programs have numerous funding streams, such as federal Head Start funds, Recovery Act dollars, and state funding, to name but a few. With the myriad funding sources that programs juggle, following the federal rules for cost allocation carefully and appropriately has never been more important. If your program fails to follow these rules correctly, monitoring findings, cost disallowances, and additional penalties can result. Don’t let any of these happen to your program! Join us to learn:
- What are common challenges with blended funding;
- What are the cost allocation basics; and
- Why should it matter to you.
Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in planning or accounting, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 09-29-2010
On-Demand Release Date: October 06, 2010 | | FULL DETAILS |
| Head Start programs are required to provide a 20% match of non-federal funds for the operation of their programs. This match (or “non-federal share”) applies to regular Head Start and Early Head Start funds, as well as those received under the American Recovery and Reinvestment Act of 2009. Year in and year out, non-federal share is an ongoing trouble area for programs. Join us in this webinar to learn or refresh:
- What items and services your program can count as match;
- How to document matching share;
- Why showing “overmatch” makes sense; and
- Common and not-so-common pitfalls to avoid.
Based on our review of numerous examples from the field, we’ll also discuss what we think your non-federal share documentation forms should look like.
Who Should Attend: Executive Directors, Head Start Directors, Fiscal Staff, and Management Team, but anyone is welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Deamnd Streaming, Additional Line
| Original Program Date: 10-20-2010
On-Demand Release Date: October 27, 2010 | | FULL DETAILS |
| Procurements with Federal grant funds come with specific requirements to ensure that contracting costs are not disallowed. Some of the key elements are conducting competitive procurements, performing cost and price analyses, and avoiding conflicts of interest. Join us on this webinar to learn:
- Review the processes involved in procuring goods and services with federal funds;
- Items for inclusion in your procurement policies and procedures; and
- Specifics needed for Codes of Conduct.
Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, other senior staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Deamand Streaming, Additional Line
| Original Program Date: 12-15-2010
On-Demand Release Date: December 22, 2010 | | FULL DETAILS |
| Charging the costs of employee time to federal grants can be onerous. But doing it right ― that is, following proper requirements and ensuring proper oversight ― is critical. Unfortunately, this continues to be an area in which we see a lot of findings, both from ACF Head Start monitoring, as well as OIG audits. Double check your practices and join us on this webinar so that you can avoid significant cost disallowances.
We’ll discuss:
- The 50,000 foot view;
- Requirements for Time and Effort Reporting, including the 4 necessary elements for time sheets;
- Why this matters, especially while you are still dealing with ARRA funding; and
- Common timesheet problems.
We’ll also include a sample timesheet that we recommend using.
Who Should Attend: Executive Directors, Head Start Program Directors, CFOs, and others involved in accounting and planning activities, but all are welcome to attend.
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 09-08-2010
On-Demand Release Date: September 15, 2010 | | FULL DETAILS |
| New LAS Topic
Head Start monitoring results have major legal ramifications for your program. It’s always been important to get it right, but with the additional scrutiny that eligibility processes have received from government sources over the past year, it’s more important than ever. So join this webinar to hear what the lawyers have to say. This webinar has a special focus on the ERSEA section of the protocol. If time permits, we may also cover some additional key sections of the protocol, such as staff qualifications. This session will:
- Review actual ERSEA questions in the new tool;
- Discuss what reviewers might be looking for; and
- Provide ideas about documentation to “prove up” your compliance.
Please note: this webinar will cover ERSEA questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.
Who Should Attend: Executive Directors, Head Start Directors, ESREA Staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 12-01-2010
On-Demand Release Date: December 08, 2010 | | FULL DETAILS |
| NEW for the FY 2011 Monitoring Tool!
Head Start monitoring results have major legal ramifications for your program. It’s always been important to get it right, but with re-competition on the horizon, it’s more important than ever. So join this webinar to hear what the lawyers have to say. With a special focus on the Fiscal Management Monitoring section of the protocol, this session will:
- Review actual fiscal management questions in the new tool;
- Discuss what reviewers might be looking for; and
- Provide ideas about documentation to “prove up” your compliance.
Please note: this webinar will cover only fiscal questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.
Who Should Attend: Executive Directors, Head Start Directors, CFOs and Fiscal Staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 11-17-2010
On-Demand Release Date: November 24, 2010 | | FULL DETAILS |
| NEW for the FY 2011 Monitoring Tool!
Head Start monitoring results have major legal ramifications for your program. It’s always been important to get it right, but with re-competition on the horizon, it’s more important than ever. So join this webinar to hear what the lawyers have to say. With a special focus on the Program Design and Management section of the protocol, this session will:
- Review actual PDM questions in the new tool;
- Discuss what reviewers might be looking for; and
- Provide ideas about documentation to “prove up” your compliance.
Please note: this webinar will cover only PDM questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.
Who Should Attend: Executive Directors, Head Start Directors, and Management Team, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 11-10-2010
On-Demand Release Date: November 17, 2010 | | FULL DETAILS |
| New LAS Topic
Rarely do programs undergo monitoring reviews and come away with no findings. And unfortunately, in this era of additional scrutiny and consequences, every finding counts. We’ve helped many programs over the years respond to monitoring findings. So, what do you do when you receive a monitoring report with deficiencies or non-compliances? How do you break the report down and properly respond? Join us on this webinar to learn:
- How to review your report and clues to look for;
- Tips on how to develop and strengthen your Quality Improvement Plans; and
- How to document and “prove up” your compliance to “clear” your findings.
Who Should Attend: Executive Directors, Head Start Directors, Senior management and staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 01-19-2011
On-Demand Release Date: January 26, 2011 | | FULL DETAILS |
| Are you new to Head Start or Early Head Start? Or have you not undergone a review in a while? If so, its important to understand that Head Start programs must undergo federal programmatic monitoring at least once every three years. This year, we’ve heard that OHS plans a series of unannounced reviews in which the monitoring team will just show up unexpectedly. In addition, the monitoring review process will soon be linked to re-competition, possibility as soon as this fall. So don’t miss out! Join us on this webinar to learn:
- The nuts and bolts of the monitoring process;
- Advice on ensuring your monitoring review goes smoothly; and
- Tips on how to handle an “unannounced” review.
Please note that this webinar does not walk you through the OHS Monitoring Protocol. If you are interested in detailed discussions of parts of the protocol, please see our other Monitoring Series webinars.
Who Should Attend: Executive Directors, Head Start Directors, other Head Start Management, any program personnel who are new to the monitoring process, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 10-06-2010
On-Demand Release Date: October 06, 2010 | | FULL DETAILS |
| HR in Head Start can be very confusing. The regulations require that certain actions need to take place pre-employment; others during the hiring process, and still others while someone is employed by your program. And then what happens if someone’s employment needs to be terminated? Getting these elements right matters – not just for proper program operations, but for morale too. In this webinar, we will discuss the Human Resources Lifecycle of the Head Start employment relationship and include:
- Pre-employment requirements, such as recruitment and selection procedures and health exams;
- Hiring process, including steps and tips;
- Elements during employment, such as performance reviews and training/development; and
- Firing, including steps on “how to.”
Target Audience: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 01-12-2011
On-Demand Release Date: January 19, 2011 | | FULL DETAILS |
| Personnel matters can be challenging for management. In addition, in Head Start, special rules apply to the employment relationship (that is, between a Head Start agency and an employee). In this webinar, we will discuss some of the unique aspects of Head Start agency employment. Join us to learn about:
- What needs to be in your Head Start personnel policies, including tips;
- The ins and outs of your employment Standards of Conduct, including useful checklists; and
- Issues surrounding staff qualifications and timelines.
Who Should Attend: Executive Directors, Head Start Directors, Human Resources Director and HR Personnel, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 02-02-2011
On-Demand Release Date: February 02, 2011 | | FULL DETAILS |
| Hot Topic!
With all of the additional scrutiny that Head Start programs are receiving externally from the Government Accountability Office, the HHS Office of Inspector General, the Office of Head Start, Congress, the media, and others, there has never been a better time to understand when and how to conduct internal investigations. This webinar will specifically focus on:
- The who, what, why, when and how of internal investigations;
- Factors to consider when you need to begin an internal investigation; and
- The significance and challenges of making disclosures, including legal ramifications.
Who Should Attend: Executive Directors, Head Start Directors, Human Resources Directors, other senior management, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 03-02-2011
On-Demand Release Date: March 09, 2010 | | FULL DETAILS |
| Hot Topic!
The recent allegations of improper eligibility determinations in the Head Start world should serve as a wake up call to programs across the country. Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. So just how do you establish a culture of compliance in your Head Start program? Join us on this webinar to learn:
- Why compliance matters;
- The 7 elements of a compliance program; and
- Tips about what works and what doesn’t.
Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 02-16-2011
On-Demand Release Date: February 16, 2011 | | FULL DETAILS |
| New LAS Topic
Have you ever worried about getting audited by the government? Perhaps from the Office of Inspector General (“OIG”), the Government Accountability Office (“GAO”), or others? Head Start and Early Head Start programs across the country have been audited by the OIG every year (separate and apart from your OHS monitoring reviews) and recently, some have been visited by the GAO as well. Join us to learn what to expect from these kinds of audits and what is expected of your program. In this webinar, we’ll discuss:
- The purpose of government audit and their elements;
- The limits of OIG authority; and
- The process for challenging audit findings, including administrative appeals and formal legal action.
Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 09-16-2010
On-Demand Release Date: September 23, 2010 | | FULL DETAILS |
| New LAS Topic
This is the first section of our Board and Policy Member Governance Boot Camp.
Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight. Despite the time crunch, both bodies still need regular training. Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!
This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration. So you can show one segment at one Board or Policy Council meeting, and another segment at the next. The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience. You can also use the same training segments for both your Board and your Policy Council –so you get multiple trainings for one low price. And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments.
In this first section of our Board and Policy Member Governance Boot Camp, we’ll tackle key topics that every Board and Policy Council needs to know or brush up on.
In one segment, we’ll discuss:
- Shared Governance
- Roles of Board and Policy Council
- Responsibilities of Board and Policy Council
In another segment, we’ll cover:
- Fiduciary Duties and what they mean
In another segment, we'll cover:
- How to Handle Potential Conflicts of Interest
Target Audiences: Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.
| Formats Available: On-Demand Streaming
| Original Program Date: 09-09-2010
On-Demand Release Date: September 16, 2010 | | FULL DETAILS |
| New LAS Topic
This is the second section of our Board and Policy Member Governance Boot Camp.
Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight. Despite the time crunch, both bodies still need regular training. Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!
This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration. So you can show one segment at one Board or Policy Council meeting, and another segment at the next. The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience. You can also use the same training segments for both your Board and your Policy Council – so you get multiple trainings for one low price. And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments.
In this second part of our Board and Policy Council Governance Boot Camp, we’ll tackle some important process tools that will improve the functioning of your Board and Policy Council.
In one segment, we’ll cover:
- Board/Policy Council Self Evaluation
- Why it matters and how to do it
In another segment, we’ll cover:
- How best to conduct Board or Policy council meetings;
- Including tips on process; and
- When and how to use Executive Sessions
In another segment, we’ll cover:
- Best Practices for Meeting Minutes
Target Audiences: Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.
| Formats Available: On-Demand Streaming
| Original Program Date: 09-10-2010
On-Demand Release Date: September 17, 2010 | | FULL DETAILS |
| New LAS Topic
Head Start monitoring results have major legal ramifications for your program. It’s always been important to get it right, but with the additional scrutiny that eligibility processes have received from government sources over the past year, it’s more important than ever. So join this webinar to hear what the lawyers have to say. This webinar has a special focus on the ERSEA section of the protocol. If time permits, we may also cover some additional key sections of the protocol, such as staff qualifications. This session will:
- Review actual ERSEA questions in the new tool;
- Discuss what reviewers might be looking for; and
- Provide ideas about documentation to “prove up” your compliance.
Please note: this webinar will cover ERSEA questions. Please see our other Monitoring webinars for other key parts of the Monitoring Protocol.
Who Should Attend: Executive Directors, Head Start Directors, ESREA Staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 12-01-2010
On-Demand Release Date: December 08, 2010 | | FULL DETAILS |
| New LAS Topic
This is the first section of our Board and Policy Member Governance Boot Camp.
Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight. Despite the time crunch, both bodies still need regular training. Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!
This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration. So you can show one segment at one Board or Policy Council meeting, and another segment at the next. The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience. You can also use the same training segments for both your Board and your Policy Council –so you get multiple trainings for one low price. And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments.
In this first section of our Board and Policy Member Governance Boot Camp, we’ll tackle key topics that every Board and Policy Council needs to know or brush up on.
In one segment, we’ll discuss:
- Shared Governance
- Roles of Board and Policy Council
- Responsibilities of Board and Policy Council
In another segment, we’ll cover:
- Fiduciary Duties and what they mean
In another segment, we'll cover:
- How to Handle Potential Conflicts of Interest
Target Audiences: Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.
| Formats Available: On-Demand Streaming
| Original Program Date: 09-09-2010
On-Demand Release Date: September 16, 2010 | | FULL DETAILS |
| New LAS Topic
This is the second section of our Board and Policy Member Governance Boot Camp.
Every Board and Policy Council meeting is chock full of work to be done — ranging from developing goals, to approving grant renewals and policies, to ensuring fiscal and programmatic oversight. Despite the time crunch, both bodies still need regular training. Because we kept hearing from programs across the country how hard it is to fit in governance training into busy Board and Policy Council schedules, we’ve designed our Governance Boot Camp just for you!
This series is designed to ensure that you can provide cutting-edge governance training to both your Board and your Policy Council – in short segments that can fit into their regular meetings. Each of these two webinars is comprised of discrete, short topics of 20-30 minutes in duration. So you can show one segment at one Board or Policy Council meeting, and another segment at the next. The presentations are “on-demand” so that they can be watched at your Board or Policy Council’s convenience. You can also use the same training segments for both your Board and your Policy Council – so you get multiple trainings for one low price. And, importantly, you’ll have an extended time (6 months) to use each one webinar, comprised of multiple segments.
In this second part of our Board and Policy Council Governance Boot Camp, we’ll tackle some important process tools that will improve the functioning of your Board and Policy Council.
In one segment, we’ll cover:
- Board/Policy Council Self Evaluation
- Why it matters and how to do it
In another segment, we’ll cover:
- How best to conduct Board or Policy council meetings;
- Including tips on process; and
- When and how to use Executive Sessions
In another segment, we’ll cover:
- Best Practices for Meeting Minutes
Target Audiences: Boards of Directors/Governing Bodies, Policy Council and Committees, and Senior Management or staff that work with them.
| Formats Available: On-Demand Streaming
| Original Program Date: 09-10-2010
On-Demand Release Date: September 17, 2010 | | FULL DETAILS |
| New LAS topic.
Assuring Health services for Head Start children is important. Head Start Program Performance Regulations require programs to assist parents in enrolling their children in an ongoing system of health care and ensuring that each child has an ongoing source of continuous, accessible care But it can be very difficult to do with limited resources.
Join us on this webinar to:
- Discuss Information Memorandum, Accessing Professional Medical and Dental Services (ACF-IM-HS-09-05) and some of its suggestions;
- In the context of the new health reform law, learn more about Section 330 funded Federally Qualified Health Centers’ (“FQHCs”) model of care and expected increase in funding over the next few years; and
- Consider how your agency might be able to work with one in your area or whether your agency could become an FQHC.
Who Should Attend: Executive Directors, Head Start Directors, Senior Staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 03-16-2011
On-Demand Release Date: March 23, 2011 | | FULL DETAILS |
| New LAS Topic
Have you ever worried about getting audited by the government? Perhaps from the Office of Inspector General (“OIG”), the Government Accountability Office (“GAO”), or others? Head Start and Early Head Start programs across the country have been audited by the OIG every year (separate and apart from your OHS monitoring reviews) and recently, some have been visited by the GAO as well. Join us to learn what to expect from these kinds of audits and what is expected of your program. In this webinar, we’ll discuss:
- The purpose of government audit and their elements;
- The limits of OIG authority; and
- The process for challenging audit findings, including administrative appeals and formal legal action.
Who Should Attend: Executive Directors, Head Start Directors, Senior Management, Compliance Officers, Compliance Committee members, but all are welcome.
We recommend that your organization share a webinar registration and gather to participate in the webinar together. Should your organization not be able to come together, you may register for additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 09-16-2010
On-Demand Release Date: September 23, 2010 | | FULL DETAILS |
| New LAS Topic
Rarely do programs undergo monitoring reviews and come away with no findings. And unfortunately, in this era of additional scrutiny and consequences, every finding counts. We’ve helped many programs over the years respond to monitoring findings. So, what do you do when you receive a monitoring report with deficiencies or non-compliances? How do you break the report down and properly respond? Join us on this webinar to learn:
- How to review your report and clues to look for;
- Tips on how to develop and strengthen your Quality Improvement Plans; and
- How to document and “prove up” your compliance to “clear” your findings.
Who Should Attend: Executive Directors, Head Start Directors, Senior management and staff, but all are welcome.
We recommend that your organization share a webinar
registration and gather to participate in the webinar together. Should
your organization not be able to come together, you may register for
additional lines at the discounted rate of $50 per line.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 01-19-2011
On-Demand Release Date: January 26, 2011 | | FULL DETAILS |
| With a special focus on the Fiscal sections of the protocol, this session will:
- Review actual questions in the new tool and what OHS is looking for;
- Provide ideas about documentation to "prove up" your compliance; and
- Contemplate specific approaches to some sample problems.
Who Should Attend:
- Executive Directors
- Management Team
- Fiscal Staff
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 02-04-2010
On-Demand Release Date: February 08, 2010 | | FULL DETAILS |
| With a special focus on the Program Design and Management sections of the protocol, this session will:
- Review actual questions in the new tool and what OHS is looking for
- Provide ideas about documentation to "prove up" your compliance
- Contemplate specific approaches to some sample problems
Who Should Attend:
- Executive Directors
- Management Team
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
| Original Program Date: 01-28-2010
On-Demand Release Date: February 01, 2010 | | FULL DETAILS |
| With all of the additional scrutiny that Head Start programs are receiving externally from the Government Accountability Office, the HHS Office of Inspector General, the Office of Head Start, Congress, the media, and others, there has never been a better time to understand when and how to conduct internal investigations. This webinar will specifically focus on:
- The who, what, why, when and how of internal investigations;
- Factors to consider when you need to begin an internal investigation; and
- The significance and challenges of making disclosures, including legal ramifications.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 06-09-2010
On-Demand Release Date: June 14, 2010 | | FULL DETAILS |
| The recent allegations of improper eligibility determinations in the Head Start world should serve as a wake up call to programs across the country. Effective compliance is the name of the game across the board for the Head Start program, whether you are explaining your practices to funders, program reviewers, auditors or the media. So just how do you establish a culture of compliance in your Head Start program? Join us on this webinar to learn:
- Why compliance matters;
- The 7 elements of a compliance program; and
- Tips about what works and what doesn’t.
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 06-17-2010
On-Demand Release Date: June 21, 2010 | | FULL DETAILS |
| Are you new to the Head Start or Early Head Start program? Or, do you just need a refresher on some of the key concepts? The basics are critically important and you need to understand them. Join us in this webinar to review some key fundamentals and the legal framework for HS/EHS grants. We'll discuss:
- What is a Grant Program?
- What Terms and Conditions Apply to Me, including what's buried in the FAA?
- Six Core Grant Administration Concepts that You Should Know
- Five Common Themes in DAB Cases that You Should Really Know
- Thoughts on Compliance Strategies
Who Should Attend:
Head Start and Early Head Start Directors
Executive Directors
Fiscal Officer and Fiscal Team
Other Senior Management
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
| Original Program Date: 03-11-2010
On-Demand Release Date: March 15, 2010 | | FULL DETAILS |
| ACF’s Program Instruction HS-10-02, Income Eligibility for Enrollment, addresses how Head Start employees must determine and verify income eligibility. The PI states that programs “should provide annual training to employees responsible for determining and verifying income eligibility and to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information.”
This topic is of special importance – in fact, programs are receiving additional scrutiny from Congress, the Government Accountability Office, the HHS Office of Inspector General, and the Office of Head Start. In the wake of Congressional and Departmental scrutiny, now is the time to make sure your staff is determining eligibility correctly.
This session will help your program comply with the often-confusing eligibility rules, and ensure that all of your employees who determine eligibility get needed training.
We’ll cover not only the basics of the Head Start eligibility process, but also discuss the consequences of knowing violations of the eligibility rules. This webinar will cover:
- What the Head Start eligibility rules are (and, which are mandatory or optional);
- Where the pitfalls lie for your program in determining eligibility;
- How to ensure your program is in compliance with the requirements of the Improving Head Start for School Readiness Act and the Head Start Policy Clarifications.
- A special add-on to discuss the new Program Instruction and what it means for your program, including employees’ responsibilities when it comes to reviewing eligibility documents and signing income verification forms.
Tips for best practices will be included and your questions will be addressed.
Who Should Attend: Eligibility Workers, Eligibility Managers, ERSEA staff, Executive Directors, Head Start program Directors, and other senior staff, but all are welcome.
| Formats Available: On-Demand Streaming
| Original Program Date: 06-22-2010
On-Demand Release Date: June 23, 2010 | | FULL DETAILS |
| Head Start programs undergo monitoring at least once every three years. Soon, the monitoring review process will be linked to re-competition. Don’t miss out! Join us to learn:
- The basics of the monitoring process
- The legal ramifications of timelines in the process
- Best practices and tips for ensuring your monitoring review goes smoothly
Who Should Attend:
- Executive Directors
- Head Start Management
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
| Original Program Date: 01-21-2010
On-Demand Release Date: January 22, 2010 | | FULL DETAILS |
| Personnel matters can be challenging for management. In addition, in Head Start, special rules apply to the employment relationship (that is, between a Head Start agency and an employee). In this webinar, we will discuss some of the unique aspects of Head Start agency employment. Join us to learn:- The roles of the governing bodies in human resources;
- What the Head Start Act and regulations require you to include in your personnel policies and your Standards of Conduct;
- Steps on hiring employees and getting Policy Council approvals; and
- Terminating employees.
Part 2, "Human Resources in Head Start," was conducted on 2/18/10. (Content in these webinars is wholly separate, so you can register and attend them out of sequence.)
Who Should Attend: - Executive Directors
- HS Governing Boards
- Policy Council/Policy Committee Members
- HR Personnel
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 03-18-2010
On-Demand Release Date: March 22, 2010 | | FULL DETAILS |
| The employment relationship between Head Start agencies and employees is defined by many elements. Some are more complicated than others and the topics for this webinar typically undergo significant scrutiny by program reviewers and auditors. Join us on this webinar, part 2 in a series on Head Start HR issues, to discuss some of the more challenging aspects of Head Start employment, such as:
- Allowing for the use of Credit Cards (and oversight of them);
- Whether you can give bonuses to employees, and if so, how;
- Staff qualification requirements; and
- Tips to help you stay compliant when you are tackling the tough issues.
Part 1, "Human Resources in Head Start," was conducted on 12/1/09 and will be repeated on 3/18/10. (Content in these webinars is wholly separate, so you can register and attend them out of sequence.)
Who Should Attend: - Executive Directors
- HS Governing Boards
- Policy Council/Policy Committee Members
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
| Original Program Date: 02-18-2010
On-Demand Release Date: February 23, 2010 | | FULL DETAILS |
| When Congress passed the American Reinvestment and Recovery Act of 2009 ("ARRA") to stimulate the economy, it imposed copious new reporting requirements on recipients of ARRA funds. All Head Start programs receiving ARRA COLA funds, Program Improvement funds, and/or Head Start or Early Head Start Expansion funds under ARRA have new data to report quarterly. Then, at the close of 2009, jobs reporting methodology from the use of Recovery Act funds came under intense public scrutiny. In response, ACF issued critical new supplemental guidance. Additionally, the Office of Management and Budget (“OMB”) issued revised guidance on Recovery Act reporting at the end of 2009. Join us on this webinar to untangle the various report guidance. You’ll learn:
- What reporting requirements are for both grantees and delegates;
- Deadlines for reporting;
- Consequences of reporting mistakes;
- Tips to ensure compliance;
- Details of Recovery Act reporting guidance to date, including the important ACF guidance that may change your job counts; and
- We’ll also include the correct reporting codes you’ll need for your Head Start ARRA reporting.
Who Should Attend: - Executive Directors
- Management Team
- Finance and Accounting Staff
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming
| Original Program Date: 03-09-2010
On-Demand Release Date: March 15, 2010 | | FULL DETAILS |
| Head Start programs are required to provide a 20% match of non-federal funds for the operation of their programs. This match (or “non-federal share”) applies to regular Head Start and Early Head Start funds, as well as those received under the American Recovery and Reinvestment Act of 2009. Join us in this webinar to discuss:
- What items and services your program can count as match;
- How to document matching share;
- Why showing “overmatch” makes sense; and
- Common and not-so-common pitfalls to avoid
Who Should Attend:
- Executive Directors
- Management Team
- Fiscal Staff
| Formats Available: On-Demand Streaming, Live Webinar, Live Webinar + On-Demand Streaming, Additional Line
| Original Program Date: 05-13-2010
On-Demand Release Date: May 17, 2010 | | FULL DETAILS |
| Charging the costs of employee time to federal grants can be onerous. However, doing it right is critical, so you can avoid cost disallowances. Participants on this call will learn:
- Requirements for Time and Effort Reporting
- Why this matters, especially in the context of ARRA funding
- Requirements for record retention and what should be in your policies
Who Should Attend:
- Program Directors
- CFOs
- Others involved in planning
| Formats Available: On-Demand Streaming
| Original Program Date: 01-06-2010
On-Demand Release Date: January 13, 2010 | | FULL DETAILS |
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CLICK HERE for a complete list of all upcoming webinars. CLICK HERE for a complete list of all on-demand streaming programs.
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